Purchasing

Suzanne Hajek
Purchasing
636-925-5454
[email protected]

STAFF CONFLICT OF INTEREST

POLICY GBCA:  STAFF CONFLICT OF INTEREST

POLICY BBFA: BOARD MEMBER CONFLICT OF INTEREST & FINANCIAL DISCLOSURE

Sale, Rental or Lease of Personal Property (Property other than Real Estate)

No employee or elected or appointed official of the district shall sell, rent or lease any personal property to the school district for consideration in excess of five hundred dollars' value per transaction or five thousand dollars' value per year to him or her, to his or her spouse, to a dependent child in his or her custody or to any business with which he or she is associated unless the transaction is made pursuant to an award on a contract let or sale made after public notice and competitive bidding, provided that the bid or offer accepted is the lowest received.

Independent Contractor Services

No employee or elected or appointed official of the district shall perform service as an independent contractor for consideration in excess of five hundred dollars' value per transaction or five thousand dollars' value per year to him or her, to his or her spouse, to a dependent child in his or her custody or to any business with which he or she is associated unless the transaction is made pursuant to an award on a contract let or sale made after public notice and competitive bidding, provided that the bid or offer accepted is the lowest received.

 

VIRTUAL MASTERCARD ACCOUNTS PAYABLE PROCESS:

  1. The Supplier’s invoice is approved for payment within the company’s accounting system.
  2. On the date specified in the approved payment information, notification will be emailed to the Supplier contact.  Note:  Suppliers should communicate any changes in this notification email address to [email protected] to ensure that payment notifications are delivered correctly.
  3. The remittance will be sent to you from [email protected]. Please make sure this is whitelisted in your system so it does not go to your spam folder.
  4. There will be a link within the remittance advice that you will follow to access full credit card information.  Once on this page, you will also have the ability to sign up and enroll, with your email address, in the AR-Exchange Portal.  Signing up for the AR-Exchange Portal will allow you to research and report, along with some additional features, on ALL of your payment history from payments sent directly to the email address from which you enrolled.  This payment history will be established as of the date you create your login; it will not include prior history. All of this information will be unique to your email address. If there are any changes to the email provided, you will no longer be able to access any past payment history.                         
  5. Once accessed, the card information can be processed through the Supplier’s normal point-of-sale processing equipment or software.  You will need to process the total amount authorized as one transaction. Suppliers should process the transaction promptly to collect the funds, as the card is only active for a short period of time.
  6. If you require assistance using the AR-Exchange Portal once you receive your first remittance advice, please contact AR-Exchange Support at 844-826-3262 or [email protected]
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